TERMS AND CONDITIONS OF RENTAL AND LEASE (2025–2026 EDITION)

Registered Address: Unit 1, 8 Lambra Road, Barnsley, South Yorkshire, S71 1AA
ICO Registration Reference: ZC027162 | Tier 1 Data Controller | Member of the BVRLA
© 2025 AN Global Group Ltd. All Rights Reserved.

 

PART 1 – SHORT-TERM RENTALS

1. BOOKING PROCEDURE

1.1. All bookings must be made via the AN Car Hire website, by telephone, or at an authorised branch.
1.2. The booking system displays real-time availability, and reservations are confirmed instantly upon completion.
1.3. Customers must provide accurate information including full name, contact details, driver’s licence details, and, where applicable, flight information.
1.4. A confirmation email or voucher will be issued upon successful reservation.
1.5. AN Car Hire reserves the right to cancel any booking where false or incomplete information has been provided.

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2. DRIVER’S REQUIREMENTS

2.1. Drivers must be aged between 21 and 75 years.
2.2. Drivers aged 21–24 must have held a full valid licence for at least 2 years.
2.3. Drivers aged 25 and above must have held a full valid licence for at least 1 year.
2.4. All drivers must present:
 a) A valid full driving licence (original physical copy).
 b) Photo ID (passport or government-issued identification).
 c) One proof of address dated within three months.
 d) A valid credit or debit card in the main driver’s name.
 e) A DVLA Check Code for UK licence holders.
2.5. Non-UK licences not in English require an International Driving Permit.
2.6. The following conviction codes are not accepted: AC10–AC30, BA10–BA30, CD40–CD70, DD10–DD80, DR10–DR90, IN10, LC30–LC50, MS40–MS90, NE99, TT99, UT10–UT50, XX99.
2.7. Failure to disclose convictions, bans, or endorsements will void insurance and terminate the agreement immediately.

 

3. PAYMENT METHODS AND DEPOSITS

3.1. The main driver must provide a valid credit or debit card in their own name.
3.2. A £300 deposit will be taken as a pre-authorised hold at the branch and released once the vehicle is returned in satisfactory condition.
3.3. Deposits are released within 3–5 working days after vehicle inspection.
3.4. Deposits cannot be paid using Apple Pay, Google Pay, prepaid cards, or cash.
3.5. Failure to provide a valid card will result in cancellation without refund.

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4. UNAUTHORISED DRIVERS

4.1. Only individuals named on the rental agreement are authorised to drive the vehicle.
4.2. Any unauthorised driver use constitutes a breach of contract and voids all insurance coverage.
4.3. The renter is liable for all damages, losses, theft, and third-party claims resulting from unauthorised use.
4.4. Allowing an unauthorised person to drive will result in full liability for the total vehicle value and associated losses.

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4A. UNAUTHORISED OR UNINSURED DRIVERS

4A.1. Any person operating the vehicle who is not named on the rental agreement, or whose insurance is invalid, is deemed an unauthorised or uninsured driver.
4A.2. The renter shall be liable for the full insurance excess, total damage costs, theft, recovery, and all third-party claims, regardless of any protection purchased.
4A.3. A £1,250 + VAT administrative fee will apply in every instance involving an unauthorised or uninsured driver.
4A.4. Allowing an uninsured or unauthorised driver constitutes gross negligence and voids all insurance coverage immediately.
4A.5. All related costs and administrative fees are payable immediately upon demand and may be charged to the payment method or deducted from the deposit.

 

5. INSURANCE

5.1. All vehicles are insured under AN Car Hire’s fleet policy unless the renter provides verified cover.
5.2. The renter remains responsible for the insurance excess specified in the agreement.
 

6. VEHICLE USE AND RESTRICTIONS

6.1. Vehicles must not be used for:
 a) Racing, rallying, off-road driving, or competitions.
 b) Hire or reward (e.g., Uber, delivery, or courier use).
 c) Towing or pushing objects.
 d) Driving under the influence of alcohol, drugs, or medication.
 e) Any unlawful or negligent purpose.
6.2. Breach of this clause results in immediate termination, loss of all payments, and full liability for all damages.

 

7. INCIDENT REPORTING

7.1. All accidents, damage, or theft must be reported to AN Car Hire within 24 hours.
7.2. A police report or reference number must be provided where applicable.
7.3. Failure to report an incident within the required timeframe incurs a £495 + VAT penalty and may void insurance.

 

8. VEHICLE DAMAGE AND RECOVERY

8.1. The renter is responsible for all vehicle damage not classed as fair wear and tear.
8.2. Charges continue until the vehicle is repaired or replaced.
8.3. All repair, towing, and loss-of-use costs are chargeable to the renter.
8.4. An admin fee of £75 + VAT applies to each insurance or damage claim.

 

9. VEHICLE CONDITION AND RETURN

9.1. Vehicles must be returned in the same condition as supplied.
9.2. All accessories, tyre kits, and locking wheel nuts must be returned; otherwise, a £250 charge applies.
9.3. Vehicles requiring more than standard cleaning will incur a £75 + VAT valeting fee.
9.4. Inspections follow BVRLA Fair Wear & Tear Guidelines.
 

10. PENALTIES, FINES, AND ADMINISTRATION FEES

10.1. All PCNs, parking, toll, congestion, and traffic fines are the renter’s responsibility.
10.2. Each fine incurs a £75 + VAT administrative fee.
10.3. Failure to settle congestion or ULEZ charges will result in a £60 + VAT admin fee plus the original penalty.

 

11. FUEL POLICY

11.1. Vehicles must be returned with the same fuel level as supplied.
11.2. Missing fuel is charged at £3.00 per litre + £22.50 refuelling fee + VAT.
11.3. No refund is provided for unused fuel.

 

11A. MILEAGE ALLOWANCE AND EXCESS

11A.1. Each short-term rental includes 100 miles per day, 500 miles per week, or 2,000 miles per 28 days, whichever applies.
11A.2. Excess mileage is charged at £1.00 + VAT per mile.
11A.3. Mileage is verified using odometer and telematics data.
11A.4. Odometer tampering or telematics interference incurs a £500 + VAT penalty plus estimated excess charges.
11A.5. Unlimited mileage applies only if expressly stated in writing.

 

12. EXTENSIONS AND LATE RETURNS

12.1. All extensions must be requested, pre-approved, and pre-paid before the agreed return date.
12.2. Approval depends on vehicle availability and customer account standing.
12.3. Retaining a vehicle beyond the approved period without authorisation will incur charges at the full daily retail rate plus £25 per day.
12.4. Failure to pre-pay an approved extension invalidates the rental and may result in recovery at the renter’s cost.
12.5. Keeping a vehicle more than 48 hours beyond the due date without authorisation will be treated as unauthorised possession and may be reported as vehicle theft.
 

13. TYRES AND ROAD USE

13.1. Tyres must meet the UK legal tread depth of 1.6 mm.
13.2. Damage caused by negligence or road misuse will be charged in full.
13.3. Replacement tyres must match manufacturer specification.

 

14. REPOSSESSION AND TERMINATION

14.1. AN Car Hire may repossess the vehicle without notice if:
 a) Payment is overdue by 14 days.
 b) Insurance is invalid.
 c) The vehicle is misused or at risk.
14.2. The renter is liable for all repossession, transport, and legal costs.
14.3. Vehicles are equipped with GPS for security and recovery purposes.

 

15. DATA PROTECTION (ICO REGISTRATION ZC027162)

15.1. AN Global Group Ltd t/a AN Car Hire is registered as a Tier 1 Data Controller under UK GDPR.
15.2. Data may be shared with insurers, enforcement authorities, and recovery agents as lawfully required.

 

16. BVRLA MEMBERSHIP AND FAIR WEAR & TEAR

16.1. AN Car Hire is a full member of the British Vehicle Rental and Leasing Association (BVRLA).
16.2. Vehicle inspections follow BVRLA Fair Wear & Tear Standards.
16.3. Customers may refer unresolved disputes to the BVRLA Conciliation Service.

 

17. GOVERNING LAW

17.1. This agreement shall be governed by and construed under the laws of England and Wales.
17.2. The courts of England and Wales shall have exclusive jurisdiction.

 

PART 2 – LONG-TERM LEASES (3–12 MONTHS)

18. SCOPE AND APPLICABILITY

18.1 These terms apply to all vehicle leases with a minimum duration of three (3) months and a maximum of twelve (12) months issued by AN Car Hire.
18.2 Leases exceeding 90 days fall under the Consumer Rights Act 2015 and provide the same level of protection as standard short-term hires.

 

19. ELIGIBILITY AND DEPOSIT

19.1 All driver, insurance, and documentation requirements from Part 1 apply.
19.2 The hirer must pay a refundable £300 deposit by BACs transfer before vehicle collection.
19.3 The deposit will be held until the vehicle is returned, inspected, and all payments or penalties cleared.

 

20. PAYMENTS

20.1 Monthly lease payments must be made by BACs transfer or card payment by phone on or before the due date.
20.2 A payment received more than seven (7) days late will incur a £35 late-payment fee per missed instalment.
20.3 If payment remains unpaid for fourteen (14) days, the agreement will be deemed in default and AN Car Hire may repossess the vehicle without further notice.
20.4 All fees are quoted exclusive of VAT unless stated otherwise.

 

21. MILEAGE ALLOWANCE AND EXCESS

21.1 Each long-term lease includes 2 000 miles per 28 days.
21.2 Mileage exceeding this limit will be charged at £1.00 + VAT per mile.
21.3 Mileage is measured via the vehicle’s odometer and telematics system.
21.4 Tampering with odometers or telematics constitutes a serious breach and incurs a £500 + VAT penalty plus estimated excess-mileage costs.
21.5 Mileage charges are payable immediately upon demand.
 

22. SERVICING AND MAINTENANCE

22.1 Vehicles must be serviced every 10 000 miles at a manufacturer-authorised dealership only.
22.2 AN Car Hire will arrange the required servicing appointment at the customer’s nearest authorised dealer when due.
22.3 Failure to complete the service will result in:
 a) a £150 + VAT administration fee, and
 b) the full dealer-invoiced cost of the missed service.
22.4 Proof of servicing must be supplied to AN Car Hire upon request.
22.5 Mechanical failures arising from neglected servicing will be chargeable in full to the hirer.

 

23. VEHICLE CONDITION AND TYRES

23.1 The hirer must maintain the vehicle in clean and roadworthy condition throughout the lease.
23.2 Tyres must meet or exceed the legal tread depth of 1.6 mm and match the manufacturer’s specification.
23.3 Replacement tyres must be of equivalent or higher quality and correctly fitted.
23.4 Return inspections will be performed under BVRLA Fair Wear & Tear Standards.

 

24. EARLY RETURN OR TERMINATION

24.1 Returning the vehicle before the agreed end date will incur a fee equal to 35 % of the remaining contract balance.
24.2 No replacement or courtesy vehicle will be provided following early termination.
24.3 AN Car Hire may terminate immediately if the hirer:
 a) fails to make payment;
 b) fails to complete required servicing; or
 c) uses the vehicle in breach of Clause 6.
24.4 All termination fees become payable immediately on demand.

 

25. INSURANCE REQUIREMENTS

25.1 All long-term leases are covered under AN Car Hire’s insurance unless the hirer provides a verified fully-comprehensive policy that includes self-drive hire or lease use.
25.2 Where the hirer supplies their own insurance, a valid Certificate of Motor Insurance must be provided prior to collection and verified directly with the insurer.
25.3 Failure to maintain valid insurance will result in immediate termination and repossession of the vehicle.

 

26. REPOSSESSION AND DEFAULT

26.1 AN Car Hire reserves the right to repossess any vehicle without prior notice in the event of default, non-payment, or breach of agreement.
26.2 The hirer remains liable for all outstanding rental payments, recovery, transport, storage, legal, and administrative costs.
26.3 GPS and telematics data may be used to locate and recover the vehicle.

 

27. DEPOSIT REFUNDS

27.1 Deposits will be refunded within three (3) to five (5) working days after the vehicle’s satisfactory inspection and clearance of all payments.
27.2 Where outstanding charges remain (damage, excess mileage, or fines), deductions will be made accordingly, and an itemised statement will be issued.

 

28. ADDITIONAL CHARGES

28.1 Valeting Fee – £75 + VAT for vehicles returned in unsatisfactory cleanliness.
28.2 Missing Accessories – £250 charge for missing tools, locking wheel nuts, or tyre kits.
28.3 Administrative Fees – £75 + VAT per incident for processing documentation or third-party correspondence.
28.4 Debt Recovery – 20% + VAT admin fee of total debt plus all recovery and legal costs where accounts are referred to external collection.

 

29. GOVERNING LAW AND JURISDICTION

29.1 This agreement shall be governed by and construed in accordance with the laws of England and Wales.
29.2 The courts of England and Wales shall have exclusive jurisdiction over any dispute or claim arising from or in connection with this lease.

 

📍 AN Global Group Ltd t/a AN Car Hire
Unit 1, 8 Lambra Road, Barnsley, South Yorkshire, S71 1AA
📧 info@ancarhire.co.uk | 🌐 www.ancarhire.co.uk
ICO Registration: ZC027162 | Member of the BVRLA | © 2025